Hub Talk - Session Guide

Hub Talk Session Guide

Hub Talk Sessions are unaccredited 20-minute sessions held during time slots that do not conflict with the CCC 2025 Accredited Scientific Program. These compact sessions offer delegates an engaging learning forum. Deliver a high-quality presentation on an educational topic of your choice, with the support of a dedicated audio-visual technician allowing you to connect with all CCC 2025 delegates.

Sessions may focus on a range of topics and formats from specific case discussions to new developments or innovations. This is truly an opportunity to be creative and deliver a specific message to this audience.

A unique metrics package to extend your connection with attendees following the talk is included. Hub Talk Sessions will allow you to optimize your participation at CCC 2025 to connect, network, educate and collaborate with delegates.

DETAILS

Deliver a high-quality presentation with the support of a dedicated audio-visual technician allowing you to connect with all the in-person CCC 2025 delegates.

This opportunity includes:

A 20-minute session, which includes interactivity/Q&A, with a dedicated audio-visual technician
Your Hub Talk Session recording and available on-demand to eligible delegates after CCC 2025 for up to 12 months
Exclusive and unique metrics package
One (1) CCC 2025 One Day Exhibit Only registration for Hub Talk Session presenter to deliver the talk
Each sponsor may secure up to a maximum of 2 of this opportunity (subject to change)

SCHEDULING

Allocation of Hub Talk Session time slots during the CCC 2025 program is at the discretion of CCC 2025 Scientific Program Committee. Time slots are scheduled to maximize delegate participation and minimize topic duplication across the full CCC 2025 program. Sponsors will be asked to list in order of preference their preferred time slots for the Hub Talk Session, however, requests are not guaranteed. Sponsors are limited to a maximum of 2 Hub Talk sessions for CCC 2025.

DATE	TIME
Thursday, October 23rd	Lunch Time (12:15 - 12:45 EST) or (13:30 - 14:00 EST) & Evening (17:30 - 18:00 EST)
Friday, October 24th	Lunch Time (12:15 - 12:45 EST) or (13:30 - 14:00 EST) & Evening (17:30 - 18:00 EST)
Saturday, October 25th	Lunch Time (12:15 - 12:45 EST) or (13:30 - 14:00 EST)

PROMOTION

CCC 2025 will promote Hub Talk sessions:

On the CCC 2025 website and in a specific Hub Talk Session Agenda
On Exhibit Hall signage listing all Hub Talk Sessions
In a dedicated Hub Talk Sessions email to registered delegates, distributed prior to CCC 2025
In an optional one-page flyer (to be developed and provided by the sponsor) as part of the CCC 2025 Digital Delegate Bag *subject to approval*
In the overall CCC 2025 program, where delegates may bookmark sessions or save them their calendar for notification

N.B.:

The investor is solely responsible for developing and delivering Hub Talk Sessions session content, including slide deck development and securing and managing speakers.
For full Sponsorship descriptions and benefits, and to access the Sponsorship Guidelines, please review the CCC 2025 Invitation to Invest prospectus.

REGISTRATION

A one-day exhibit only registration for CCC 2025 will be included for the Hub Talk Session presenter to deliver the talk.

Q&A AND POLLING

To simplify and streamline the experience for all delegates, all questions and polling will occur through the CCC 2025 App and will be developed and managed by CCC logistics team.

EVALUATION

CCS will conduct evaluations of the Hub Talk Sessions, and a comprehensive report will be sent to the Program lead in January 2026.

CANCELLATION

Please see the CCC 2025 Cancellation Policy.

CONTENT OWNERSHIP

Content developed and delivered at CCC 2025 is exclusively the property of sponsor and will be used at their discretion and may not be used by any other parties. Hub Talk Session recordings will be included in On Demand.

TIMELINE

IMPORTANT DATES

DELIVERABLES

Available now

Reserve a Hub Talk Session through the CCC 2025 Investor Services Center
N.B.: Investors may secure up to a maximum of two (2) Hub Talk Sessions

July

Hub Talk Session speaker registration codes are shared via email with Investors
Program lead submits by July 22 the program session title, topic area, program lead details, and company details, through the CCC 2025 Educational Portal

August

CCC 2025 SPC reviews and approves proposal submissions
CCC 2025 SPC assigns Hub Talk Session timeslots, slotting all sessions according to program requirements
Program leads receive notification of session date(s) and time(s) on or before August 8, 2025

August

Program lead works on program development; session description, target audience, learning objectives, sponsor acknowledgement and roles.
Program lead submits final program development no later than August 29, 2025 through the CCC 2025 Educational Portal
N.B.: The August 29 deadline for final program development submission is strict

September

Program lead develops integrated marketing material (including optional one-page flyer insert) for all Hub Talk Sessions
Program lead submits marketing material on or before September 12 for inclusion in the appropriate promotional activities through the CCC 2025 Educational Portal
N.B.: Hub Talk Sessions will be included in the CCC 2025 Agenda

September – October

Hub Talk Session faculty (including invited stakeholders at the program lead's discretion, ex. Medical Education firm and Sponsors, speakers) receive training and orientation for CCC 2025 and the audience response system from the CCC logistics team
CCC communications team sends dedicated Hub Talk Sessions e-bulletin in October.
CCC communications team inserts one-page flyers into the CCC 2025 Digital Delegate Bag by September 22 for October 1 app launch

October

CCS communications team markets Hub Talk Session programs to full distribution list
Hub Talk Sessions are delivered live on site in Quebec City at CCC 2025, October 23-25, 2025

January

Program leads receive Hub Talk Sessions evaluation reports from the CCS logistics team

January – February

CCS communications team promotes Hub Talk Sessions as part of the On Demand program

MORE INFORMATION

CCS, ccc-exhibits@ccs.ca